Case List Request: The Hospital list of cases selected for chart validation are
posted in the secure
portal area within fourteen calendar days following the applicable quarter
submission deadline.
Deadline: Copies of medical records must be submitted within twenty-one
calendar
days of the request. Copies of medical records not received within the timeline noted
on the Case List Request will
result in a failed validation status.
Chart Submission Content: medical records must include information on all data
elements that are
required for validation purposes as further described in Section 6 of the applicable rate year
Technical Specifications Manual.
MassQEX Secure File Transfer
In RY2021, MassHealth implemented the MassQEX secure file transfer portal (SFTP) method to submit
medical records for validation purposes. Hospitals are required to submit record for validation using SFTP methods.
Creating SFTP Accounts: Hospital can identify and create the SFTP User account by
selecting an
existing MassQEX portal registered user or a separate non-registered user. The non-registered staff
must complete the SFTP User Registration Form posted on this MassQEX portal homepage.
Chart Submission Format: Hospitals must adhere to instructions on how to prepare
medical records via
the SFTP, required PDF format and upload procedures.
Refer to the EOHHS Technical Specifications Manual (Section 6) for details on SFTP user accounts,
preparing record files for SFTP upload and other SFTP compliance information.
